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Privacy Policy

The website (Identity Direct) is owned and operated by Identity Direct Ltd (NZ Co No 1134937). Identity Direct, Personalised Footy Shop, Labels by Mail and My Adventure Books are brand names of Identity Direct Ltd.

As a matter of good business, Identity Direct and its related companies recognise your need for appropriate protection and management of any personally identifiable information you share with us.

As part of our normal operations we may collect your information. This Privacy Policy describes the type of information we may collect and what may happen to that information.

This policy applies to all products and services provided by Identity Direct. It also covers websites hosted by Identity Direct or other third parties. Identity Direct will take reasonable steps to comply with all applicable laws around the globe that are designed to protect your privacy.

This Policy's intention is to tell you as much as possible about how Identity Direct uses and manages personal information provided to, or collected by Identity Direct, so you can make informed decisions about how you allow us to use your information.

Identity Direct may, from time to time, review and update this Privacy Policy to take account of new laws and technology and changes to Identity Direct's operations. All personal information held by Identity Direct will be governed by Identity Direct's most recent policy, which is displayed on your local website.

Any questions regarding this Policy or complaints regarding privacy should be sent to Identity Direct's Privacy Officer at your nearest Identity Direct office which can be found on our Contact Us page. You will receive confirmation that your complaint has been received and regular updates until your complaint has been resolved.

What kind of personal information does Identity Direct collect and how do we collect it?

Identity Direct collects a range of personal information from members of the public. 

Identity Direct collects most information directly from you. We collect this information so you can request a product or service from Identity Direct, seek employment, or communicate with Identity Direct by email, telephone or in writing. 

Sometimes, Identity Direct may be provided with personal information about an individual from a third party, for example from a third Party who purchase  a gift for you, or when you give your details to one of our marketing partners, for example entering a competition via social media

In general, the type of personal information Identity Direct collects and holds could include (but is not limited to):

Name, date of birth and gender;

Contact details including address, email address and telephone number;

Order information including payment information, products purchased including personalisation and user supplied photography;

Details required for the use of our website including your user name and password, and nickname provided when giving a customer review of a product;

Details required to improve the performance of our websites including your browsing activity, Internet Protocol ("IP") address, server address and domain name;

The majority of this information is presented to us is aggregated, and effectively anonymous;

Details such as your User Name passed on from social networking sites that you use, when engaging with us; and

Your personal preferences regarding marketing communication and shopping interests.

How Identity Direct uses Personal Information

Identity Direct uses personal information for the primary purpose for which it is collected and for such other secondary purposes that are related to the primary purpose. In general, Identity Direct uses personal information for the following purposes: 

To provide products or services which are requested from Identity Direct, including personalised products, competition entry and advertising services; 

To help Identity Direct manage and enhance its products and services; 

To communicate with past purchasers of its products and services; 

To provide people with ongoing information about Identity Direct products and services in which they may have an interest; and

To recruit for, and manage our employees.

Identity Direct maintains a customer and marketing database which holds customer marketing preferences including opt ins to mail, and email marketing lists. You may update your preferences at any time by contacting us via our Contact Us page or following the instructions on the marketing material you have received, for example, clicking on the unsubscribe link in an email. Identity Direct adheres to best practice in email marketing. We are CAN-SPAM compliant and do not send unsolicited marketing emails.

With your permission, Identity Direct may provide your personal information to third parties for marketing purposes. 

In many cases where Identity Direct asks you to provide Identity Direct with information about yourself, if you do not provide Identity Direct with that information, Identity Direct may not be able to provide you with the relevant product or service.

Links to Third Party Websites from Identity Direct Websites

Identity Direct operates websites relating to its products and services and general business. To the extent that Identity Direct Websites contain links to sites operated by third parties and not related to Identity Direct products or services ("Linked Websites"), the Linked Websites are not controlled by Identity Direct and we are not responsible for the privacy practices of those companies. Before disclosing your personal information to Linked Websites, we advise you to examine their privacy policies. 

Our use of Cookies through Identity Direct Websites

Cookies are small pieces of information that are stored by your browser on your computer's hard drive. Our cookies do not contain any personally identifying information, but they do enable us to provide the functionality you require when visiting Identity Direct Websites (for example, to place items in your shopping cart) and personalising your Internet experience. 

You can set your internet browser to  accept or reject all or certain cookies.

Identity Direct Websites Log Files

Like most standard Web site servers we use log files. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyse trends, administer the site, track user's movement in the aggregate, and gather broad demographic information for aggregate use. Our log files do not link IP addresses, etc. to personally identifiable information. 

To whom might Identity Direct disclose Personal Information?

Identity Direct may disclose personal information it collects about you to a related company to fulfil your request. For example, your details will be shared with our shipping partners to deliver your order. The company to which information is disclosed is bound to use it for the same purpose as the information was collected, unless otherwise permitted by law. 

Identity Direct may also provide your information to other companies or individuals Identity Direct engages to perform functions on behalf of Identity Direct, such as, customer service, mailing of products, processing of credit card information, receiving orders, mailing of information, data analysis, telemarketing, research, and advertising who may be located locally or internationally. Specifically, Identity Direct has Manufacturing and/or Customer Service partners in Australia, New Zealand, the United Kingdom, United States and Canada and in the process of fulfilling or managing your order information may be transferred between these sites. We have agreements in place with these partners to ensure the security and privacy of your data.

Identity Direct may provide your information to anyone you authorise Identity Direct to disclose information to or disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site. 

Identity Direct may decide to buy or sell assets which form part of or relate to its business. In any such transaction, personal information will usually be one of the transferred assets and will be disclosed to the purchaser. 

How does Identity Direct treat Sensitive Information?

In referring to 'sensitive information' Identity Direct means information relating to a person's racial or ethnic origin, membership of political bodies, religions, trade unions or other professional or trade association, sexual preferences, criminal record and health information. 

If you decide to provide Identity Direct with sensitive information, it is Identity Direct's policy that this information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or use or disclosure of this information is allowed by law. 

Management and security of Personal Information

Identity Direct has appointed a Privacy Officer to oversee Identity Direct's management of personal information in accordance with this policy. Identity Direct has also directed staff that personal information must be dealt with in accordance with this policy and that personal information must be kept secure from unauthorised access or disclosure. 

Updating Personal Information

Identity Direct endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. Identity Direct encourages you to contact us as soon as possible in order to update any personal information it holds about you. Please check our Contact Us page for contact details.

Identity Direct will not store personal information longer than necessary. Where Identity Direct no longer requires any personal information that it holds, that personal information will be destroyed or Identity Direct will remove from it any details that will identify individuals. 

You have the right to check what Personal Information Identity Direct holds about you.

You have the right to obtain access to any personal information which Identity Direct holds about you and to advise Identity Direct of any perceived inaccuracy. There are some exceptions to this right, which are governed by the appropriate laws within each country. 

To make a request to access any information Identity Direct holds about you, please contact the Privacy Officer at Identity Direct in writing via our Contact Us page. Identity Direct will require you to verify your identity and specify what information you require. Identity Direct may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, Identity Direct will advise of the likely cost in advance and can help to refine your request if required.

 

Page last Updated: 20th May 2014